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Goal - why is this important to us?
Goal - why is this important to us?
Dawn Farm is committed to keeping high standards for the maintenance of its facilities, and for the health and safety of the clients, staff, volunteers and visitors who use those facilities. To keep these standards, each clinical site will be self inspected on a monthly basis to identify any areas needing improvement. Inspections will be done at various times of day and night to make sure that any concerns that may have to do with lighting or temperature will be identified. Each inspection will result in a report on the Site Inspection link located on the Intranet Home Page (through Apricot) to keep an ongoing record of site inspections.
Ingredients - what do I need to get started?
Ingredients - what do I need to get started?
Site Inspection Form or Transitional Housing Site Inspection Form (on Apricot and Intranet homepage) and a computer
Timeframe - about how long will this take?
About 15 minutes
Contacts - who do I need to let know?
Contacts - who do I need to let know?
Project Manager and Facilities Coordinator will receive Site Inspection report via Apricot
Steps - what do I do?
Steps - what do I do?
Thoroughly inspect all areas of the site that are addressed on the Site Inspection, and make notes as needed for areas that may need repairs.
Document in the Day-book (Farm, DFD, and Spera) that site inspection was completed.
Once submitted:
Once submitted:
The site inspection reports will be reviewed by the Project Manager and Facilities Coordinator, who will create and implement a plan to address areas identified. The Project Manager will report quarterly and annually to the management team on inspections, areas identified, and response.
Project Manager creates a schedule for inspections, and notifies program coordinator of dates and times for inspections.
Program Coordinator performs or designates staff to perform inspection using site inspection form, and enters data from form into Apricot Site Inspection Form.
Project Manager & Facilities Coordinator review Site Inspection forms and create plan to address areas identified.
Project Manager reports quarterly and annually on inspection process, areas identified and the response to those areas.
Follow-up - what loose ends do I need to wrap up?
Follow-up - what loose ends do I need to wrap up?
Be sure to submit Site Inspection via Apricot and submit any needed maintenance requests .
CARF Standard: 1.H.14
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