New Hire Process

Dawn Farm will collect the following minimum information for every newly-hired employee. These items also apply to all interns (excluding I-9 and CADC forms)

Before a new employee may begin working:

Human Resources department should receive the following from all new hires:

1. Completed and signed Employment Application

2. Documentation of reference checks

3. Documented criminal background check (State of Michigan ICHAT system) If background check is found to have criminal history, Clinical Director or President will review background information and make final decision to hire. Also see Guidelines for Hiring Decisions with Candidates with Criminal Backgrounds

4. Completed I-9

5. Verification of credentials, when required by individual job description

6. Signed Receipt & Acknowledgment of Dawn Farm’s Employee Manual and policies within

7. Submit driver’s license information to our insurance agent to confirm that the new-hire is eligible to drive company-owned vehicles, drive personal vehicles for business purposes. 

8.  CADC application will also be provided to staff whose position requires it upon hire

Once the "New Hire" process has been completed:

1. Human Resources will notify the "Project Manager" of New hire, providing  new hire's Name, official Start date, telephone number and emergency contact information.

2. Project Manager will set up Dawn Farm email, Relias and any other pertinent application logins for New Hire. 

3. Project Manager will send a "Welcome Email" to New Hire providing them with application links, temporary passwords and other important initial information.   

Before a new employee will be paid:

1. Personnel Change Form stating the expected number of hours to be worked and the initial rate of pay will be submitted by Program Coordinator

2. Completed W-4 and MI-W4 will be completed and returned by the employee

On an annual basis, HR completes the following:

1. Documented criminal background check (State of Michigan ICHAT system) If background check is found to have criminal history, Clinical Director or President will review background information and make final decision to hire.

2. Motor Vehicle check

3. Credentials and licensing information check

When the job description requires that an employee keep specific credentials current:

• The employee will provide documentation of the credential/certification, either upon hire or as the credential is obtained

• Credentials and / or licensing information will be checked via the applicable source which may include:

  • LARA

  • MCBAP

  • National Provider Identifier (NPI) database 

• During the annual performance evaluation process, the employee will state all credentials/certifications and the supervisor will verify them

• Verification will be documented in the employee’s personnel file

Dawn Farm expects and encourages employees to pursue continuing education to improve job knowledge and obtain/maintain certifications, as applicable.  All employees who hold degrees that can be licensed should be working toward obtaining and maintaining that license. 

CARF  Standards:

1.I.4

1.H.12.a,b