Finance Director

CONTRIBUTION TO MISSION & CONTINUUM OF CARE

The goal of Dawn Farm is to remove the barriers that people with addictions face to entering into recovery. The Finance Director at Dawn Farm furthers this mission by overseeing basic business operations and ensuring that financial responsibilities are completed accurately and timely. The Finance Director also provides practical support to staff by attending to the concrete needs of the agency.

CORE RESPONSIBILITIES

Financial Responsibilities (70%)

• Oversees the Accounts Payable process, which includes posting invoices, processing payments, 1096’s, 1099’s, and reporting escheats

• Utilizes general ledger software to post details of transactions

• Tracks accounts receivable

• Compiles information and prepares reports and bills to funding sources

• Manages cash flow, transferring funds among bank accounts

• Reconciles bank and general ledger accounts

• Prepares annual operating budget, capital budget, and program budgets

• Compiles information and prepares schedules for annual audit

• Inventories and maintains records of fixed assets; accounts for acquisition, depreciation, and disposal

• Analyzes financial information and prepares balance sheet, income statement, budget report, and other reports to summarize and interpret current and projected financial position

• Designs and implements policies for general accounting

• Designs and maintains chart of accounts

• Designs system to allocate transactions to general ledger accounts to provide financial information needed by funding sources, the IRS, and internal management

• Reports quarterly wages to State of Michigan Unemployment Agency; issuing payment when necessary

• Designs and implements system of internal controls

• Advises the Finance Committee of the Board of Directors regarding financial position

Human Resources Responsibilities (15%)

• Provides oversight, and primary backup, for payroll calculation and entry into the payroll software

• Provides oversight, and primary backup, for the Human Resource Generalist

• Prepares workers compensation audit reports

• Provides fiscal year 401k reporting for NDT Compliance Testing and 5500 reporting

• Designs and administers benefit plans

• Interprets employment laws and implements policies and procedures to comply with laws

• Makes recommendations regarding employee policies and benefits

• Analyzes personnel information and prepares reports to aid human resources management

• Designs and implements systems to record and report all necessary information

Office Management (5%)

• Reviews insurance policies, reports changes, handles claims

• Makes recommendations regarding administrative policies and procedures

• Creates administrative forms

Additional Projects (10%)

• Takes on additional projects, reporting, or administrative tasks as needed

• Maintains positive contact with financial providers and bill monthly as appropriate.

• Assists the President in planning and/or implementation of special projects, reports or administrative tasks, as needed

• Performs clerical duties as needed, including answering phone, data entry, filing, and office organization

• Participates in all required trainings, staff inservices, and special events

• Assists with training of new staff

PERSONAL CHARACTERISTICS

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ALL DAWN FARM EMPLOYEE RESPONSIBILITIES

• Integrates Dawn Farm mission and core values into daily functions

• Familiar with recovery principles and the philosophy and practice of 12-step recovery

• Pursues continuing education to improve job knowledge and maintain licensing/certification, as applicable

• Able to interact with a wide variety of people in a cordial, professional manner, both independently and as part of a team

• Able to interact with clients and family members in an empathetic manner while maintaining professional boundaries

SUPERVISORY RESPONSIBILITIES

Supervises the Accountant, Human Resource Generalist

CREDENTIALS

• BS in Accounting or Business, Master’s degree preferred

• Ten years’ experience in accounting and/or business management

• Human Resources experience

• Able to be bonded/insured

• CPR certification

RECOVERY

• At least eighteen months of continuous sobriety, if in recovery from addiction.

• If ever a client in any Dawn Farm program, at least one year since the date of last service.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For all Dawn Farm employees

• While performing the duties of this job, the employee is regularly required to speak and listen.

• The employee is frequently required to use hands to write, type, use phone, and to reach with hands and arms.

• The employee is frequently required to sit, stand, and walk.

• Specific vision abilities required by this job include close vision, distance vision, and peripheral vision.

• The employee must occasionally lift and/or move up to 25 lbs.

Additional demands specific to this job

None

FLSA Status: Exempt

Approved By: Sherri Foster, James Balmer

Approved Date: October 2020